HIPAA Compliance Documentation

Your practice needs
these documents.

Federal law requires every healthcare practice to have specific compliance documentation on file. When OCR audits — the first thing they ask for is paperwork.

We produce them in 2–3 business days at a price small practices can actually afford.

Start Your Assessment What's Included
12 Years
Healthcare data expertise behind every document
2–3 Days
Delivery vs. weeks from traditional consultants
$2,500
Starting price vs. $15K–$40K boutique consulting

When does this become urgent?

Most practices know they need compliance documentation. A few situations make it genuinely immediate:

→You received a letter from OCR. An investigation means they'll ask for your risk assessment first. Without it, you're automatically non-compliant before they look at anything else.
→A vendor is requesting a signed BAA. A new EHR, billing service, or IT vendor needs a Business Associate Agreement before you can share PHI with them. Federal law, not their preference.
→You're preparing for a merger or acquisition. Buyers and their counsel will audit your compliance documentation. Gaps discovered in due diligence kill deals or crater valuations.
→An employee left with access they shouldn't have had. Device, credentials, or records access — this is a potential breach. You need a documented procedure to follow, or you're improvising during the worst moment.
→You had a ransomware incident or data issue. OCR treats practices with a documented breach response procedure far better than those who improvised. The documentation proves intent to comply.
→Your last risk assessment is more than a year old. HIPAA requires regular review. "We did one four years ago" is a compliance gap, not a shield.

What the law actually requires

Not general policies in someone's head — actual, written, org-specific documents. Here's what OCR looks for.

45 CFR §164.308(a)(1)

Security Risk Analysis

The #1 document OCR asks for in an audit. A formal written record identifying every way patient data could be exposed, with likelihood ratings and documented remediation. 15–25 pages, org-specific.

45 CFR §164.316

Policies & Procedures Manual

The written rules your organization agrees to follow. Access controls, device loss procedures, workforce training, breach response, ransomware handling. 40–80 pages covering all three HIPAA rules.

45 CFR §164.504(e)

Business Associate Agreement

Required before any PHI can be shared with a vendor — cloud storage, billing software, IT company, email provider. If you don't have signed BAAs, you're in violation even if nothing went wrong.

45 CFR §164.400–414

Breach Notification Procedure

A written plan for when something goes wrong. Who do you call? What are the legal timelines? What do you tell affected patients? OCR treats practices with documented procedures far better than those who improvise.

How it works

Three steps. No weeks-long consulting engagement. No $40,000 retainer.

01

Intake Call

30–60 minute structured call. We collect the org-specific facts that make your documents reflect your practice — not a generic template.

02

Document Production

We produce your org-specific compliance documents — citing actual CFR sections, referencing your actual systems, reflecting your actual workflows.

03

Delivery & Review

Delivered via secure file transfer in 2–3 business days. We walk you through the findings, explain your top risk items, and answer your questions.

How the documents are produced

Every document starts with the org-specific information collected in your intake call. That data drives a structured AI-assisted drafting process grounded in a regulatory corpus — actual CFR text, OCR enforcement records, and NIST guidance — not generic templates.

Before anything reaches you, a 12-year healthcare data professional reviews the full output: verifying regulatory citations, adjusting risk ratings based on operational knowledge of your practice type, and correcting anything the drafting process got wrong. The AI handles 80% of the production work. The expert handles the 20% that makes it defensible.

The result is org-specific documentation that reflects your actual systems, workflows, and risk posture — not a form with your name swapped in.

Pricing

Flat fee. No hourly billing. No surprise invoices. Delivered in days, not months.

Tier 1
$2,500
One-time · HIPAA Starter
  • ✓ Security Risk Analysis (15–25 pg)
  • ✓ Notice of Privacy Practices
  • ✓ BAA Template
  • ✓ Breach Notification Procedure
  • ✓ Delivery call & walkthrough
Get Started
Most Complete
Tier 2
$5,500
One-time · Full Package
  • ✓ Everything in Tier 1
  • ✓ Policies & Procedures Manual (40–80 pg)
  • ✓ Workforce Training Outline
  • ✓ Disaster Recovery Plan
  • ✓ Risk Management Plan
Get Started
Tier 3
$2,000/mo
Monthly Retainer
  • ✓ Annual risk assessment refresh
  • ✓ Policy updates as regulations change
  • ✓ BAA reviews (3/month)
  • ✓ Quarterly workforce training
  • ✓ Monthly compliance status memo
Get Started

Common questions

Who does this work

12 years in healthcare data. Now doing compliance work small practices can actually afford.

Spent over a decade in healthcare IT and data systems — long enough to know what Dentrix actually does, what an HL7 interface implies about PHI data flows, and why a small dental practice almost certainly has staff texting patient information on personal phones. That operational knowledge is what makes the documents org-specific and defensible, instead of boilerplate.

Based in the Pacific Northwest. Working with small healthcare practices and healthcare IT vendors who need real compliance documentation at prices that don't require a compliance department budget.

Ready to get compliant?

Fill out the short form below and we'll reach out within one business day to schedule your intake call.